Retail‑ready bookkeeping,
powered by India + AI.
Sayf Bookkeeping Inc combines a highly trained team in Rajkot with an AI‑assisted portal, so Lombard‑area retailers always know their cash, inventory, and payables — without touching the books.
- Specialized in local, non‑franchise retail and small service businesses.
- QuickBooks Online with standardized, conservative processes — no tax, just clean books.
- Secure AI chat to ask, “What’s my cash today?” or “Who still owes me?” any time.
Starting conservatively: limited new clients each month to protect quality and attention.
How Sayf works for you
A simple, conservative workflow: you stay in Lombard focused on customers; your India team and AI‑assisted portal handle the bookkeeping.
1. We onboard carefully
Each new client goes through a clear checklist: engagement, data, QuickBooks setup, and a “trial month” with extra review.
- Local, non‑franchise retail focus
- QuickBooks Online only (phase 1)
- Standard chart of accounts for stores
2. Rajkot team does the work
A senior and junior bookkeeper in Rajkot handle daily entries, reconciliations, and monthly closes under strict SOPs.
- Daily bank & card feed checks
- AP / AR tracking and reminders
- Monthly close with checklists
3. You see everything in one place
Your portal becomes the single place to see cash, receivables, payables, and simple KPIs, with an AI layer to answer routine questions.
- Secure client login
- Multilingual AI Q&A (planned)
- Export‑ready reports for your CPA
Focused bookkeeping services
Phase one is intentionally narrow: clean, conservative bookkeeping for small retailers and service businesses — no tax, no distractions.
Core bookkeeping
Transaction coding, reconciliations, and monthly closes so your numbers are reliable and ready for decisions.
- Daily / weekly posting from feeds
- Bank & credit card reconciliations
- Clean chart of accounts for your store
Retail‑aware processes
Extra attention to inventory, payment methods, and discounts that affect retail margins and cash flow.
- POS and payout mapping
- Basic inventory and shrink checks
- Gift cards, store credit, and tips tracking
AI‑assisted insight
Ask simple questions in natural language instead of digging through reports — backed by your own QuickBooks data.
- Cash & AR questions on demand
- Vendor & expense summaries
- Multi‑lingual interface (planned)
Conservative growth, predictable costs
Sayf Bookkeeping Inc grows slowly on purpose: limited new clients each month, lean India team, and clear expectations on time and pricing.
Our capacity assumptions
Each small retail client is treated as a 10–15 hour per month account, and the first India pod is capped at 10–12 active clients for quality.
- Carefully curated client list
- Trial month with extra review
- Regular sample checks by US side
Detailed pricing is shared during a 15‑minute intro call once we understand your store and systems.
India talent philosophy
Sayf Bookkeeping Inc pays India team members at local Rajkot market rates plus approximately 10% and performance bonuses, to attract and keep strong talent.
- Country manager with equity stake
- Senior & junior bookkeepers in Rajkot
- Strict security and confidentiality
Who is behind Sayf
Sayf Bookkeeping Inc is a US‑led firm based near Chicago with a dedicated country manager and bookkeeping team in Rajkot, India. The model blends on‑the‑ground US understanding with India’s talent and time‑zone benefits.
US leadership
The founder in Lombard, IL handles marketing, technology, product design, and client relationships, with a conservative, data‑driven approach.
India operations
A country manager in Rajkot holds equity and owns hiring, training, KPIs, and day‑to‑day delivery for the India team.
Get in touch
Share a few details about your business and we’ll schedule a brief, no‑pressure intro call.